Are you moving soon? Then you probably know that there is a whole list of administration waiting for you. The moving form is probably at the top of your to-do list. And rightly so! Because if you are too late with reporting your move to the municipality, you can get a hefty fine.

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Reporting a change of address can be difficult

We at Moving have been helping you with moves for years. That is why we have created this complete guide. You will learn everything about filling in your moving form correctly. From which documents you need to when exactly you need to report your change of address.

Let's be honest: moving brings enough stress with it. The last thing you want is hassle with the municipality because you forgot something. With our help, you can arrange everything on time and correctly.

What is a moving form? – the basics explained

Definition of a moving form

A moving form is your official way of telling the municipality that you are going to live at a new address. Simply put: it is the document with which you report your change of address. As soon as you submit this form, the municipality will ensure that you are registered at your new address in the Personal Records Database (BRP). This system used to be called the GBA, but that no longer matters.

Moving to your new address the right way

The great thing is that the municipality will pass on your new details to all sorts of agencies. Think of the tax authorities, health insurers and other government organisations. This automatic message system will save you a lot of work when deregistering. Also always make sure that you arrange your affairs so that you do not run into problems later.

Please note these important points:

You must report your new address within 5 days of your move
The moving date is the day on which you actually start living in your new home
You always need a valid ID
Only the municipality where you are going to live can register you

A client of ours once forgot to report his move. Three months later he received a fine of €200. Of course, you want to avoid something like that.

Different types of moving forms

There are different types of moving forms. Some are mandatory, others are not. Here is an overview:

Type form	Goal	Obliged?
Municipality moving form	Official change of address BRP	Yes
Energy supplier form	Pass on gas, water and light	No but useful
Insurance form	Change policy address	No but important
Post forwarding form	Important mail to new address	No
Bank address change	Financial correspondence	No but smart

The municipal moving form is the only one you really need to fill in. You can also arrange the rest later, but then you run the risk of missing important mail.

When do you need a moving form?

You need a moving form in these situations:

Moving to another municipality in the Netherlands
Moving within the same municipality to another address
Temporary move longer than 4 months
Living together at a new address
Moving abroad (then you deregister)

An example: Sandra moved in with her boyfriend. She thought she didn't have to fill out a moving form because she was still officially registered with her parents. Wrong! Even when living together, you have to report your change of address. Temporary relocation is also important. Are you going to live somewhere else for more than 4 months? Then you have to report your new address. The municipality will then arrange your temporary registration.

How can I report my move to the municipality?

Steps for reporting your move via the moving form

You can report your move in three ways. Each municipality usually offers all options:

1. Online via DigiD This is by far the easiest way.

You only need your DigiD and you can even fill in the form up to 4 weeks in advance. A big advantage: you get immediate confirmation and the process is much faster.

2. In person at the counter Do you prefer face-to-face contact?

Then you go to the town hall. Take your valid ID and all other documents with you. In this case, you are obliged to take everything with you. Useful if you have complex questions or need help filling in. Of course, you can request this if necessary.

3. By post Some municipalities still accept forms submitted by post.

Then you send the form with all copies of documents to the correct address. Passing by post is still accepted. Please read all information carefully first so that you do it all correctly.

A tip from us: Counter or online? Choose online submission if you have DigiD. It is really much easier and faster.

Different ways to submit your moving form

MyGovernment.nl link Many municipalities work together with MyGovernment.nl. After reporting your move, you will receive messages about the progress. You can also use this page to check whether your change of address has been processed correctly.

Pay attention to the municipality where you are going to live

Municipal websites Each municipality has its own system. Search the website of your new municipality for the moving form. You can usually find this under 'Civil Affairs' or 'Moving'. Some municipalities have very user-friendly systems, others are a bit old-fashioned.

DigiD is required

Your DigiD is essential for reporting online. So check in advance whether your DigiD is still valid. Without a working DigiD you cannot report your move online.

What happens after you submit your moving form?

After submitting your moving form, this is what happens:

Confirmation within 24-48 hours When you submit online, you will immediately see a confirmation screen. You will also receive an email later. It will take a little longer for a paper form. Processing in the BRP The municipality will enter your details in the Personal Records Database. This usually happens within 5 days of receiving your complete form.

Now it gets interesting. The municipality automatically passes on your new address to:

The tax
Health insurers (if you give permission)
DUO (for student finance)
Pension funds
UWV (benefits agency for the allocation of social assistance)
WMO organisations (Social Support Act)

This system usually works well. However, we always advise calling important institutions yourself. Better safe than sorry.

Who can report the move? – moving form powers

Who can submit a moving form?

Not everyone is allowed to submit a moving form for you. The law sets clear rules:

1. You can do it yourself!

Yourself (if you are 18+) Logical: you can always report your change of address yourself. You only need your valid ID and possibly other documents.

2. Partner or spouse

Your partner may report your move if you live together or are married. The municipality will then want proof of your relationship. Think of a marriage certificate or BRP extract.

3. Parents of minor children

Parents automatically arrange the move for their children under the age of 18. Sometimes the municipality asks for a copy of the birth certificate as proof.

4. Legal representative

For people under guardianship or curatorship, the legal representative can report the change of address. In that case, a copy of the court order is required.

Submit Power of Attorney for Moving Form

When do you need a power of attorney? A power of attorney is required if someone other than those mentioned above wants to report your move. For example, a family member or friend who is helping you.

Requirements for a valid power of attorney:

Written power of attorney with signature of both parties
Copy of identification of you and the person helping you
Clear description of what may be arranged
Date until which the power of attorney is valid

Please note these restrictions:

Not all municipalities accept powers of attorney for online systems
The power of attorney must specifically state that it concerns a change of address
The person helping you must be able to explain why you cannot come yourself

A client of ours wanted her sister to report her move. Without power of attorney this was refused. In the end she had to go to the town hall herself.

Moving form for special groups

Seniors and those in need of care

Do you live in a nursing home or do you receive care via the WMO? Then sometimes special regulations apply. The municipality often ensures that care providers help you report your move.

International removals

Are you going abroad? Then you deregister with your current municipality. This process differs from a normal change of address within the Netherlands. You often need additional documents.

When do you report the move? – moving form timing

Legal deadlines for submitting a moving form

Want to arrange your move properly? Pay attention to the 5-day rule!

The law states that you must report your new address within 5 days of your move. This period starts from the day you actually move to your new home.

Report your move on time

Are you late with reporting your move? Then the municipality can impose a fine. These fines vary from €50 to €325. It depends on how long you are late and in which municipality you live.

Too late period	Average fine
6-30 days	€50 – €100
1-3 months	€100 – €200
Longer than 3 months	€200 – €325

Exceptions exist In some situations the 5 day period is not very strict:

Hospitalization during your move
Overnight stay with family in emergency situations
Moving during vacation (if you notify us within a reasonable time)

Optimal timing moving form strategy

4 weeks in advance:

the smart choice Although you legally have 5 days to report your move, we advise you to report your move sooner. Most municipalities accept forms up to 4 weeks in advance.

Why early filing is so useful:

The automatic transfer to authorities has time to work
Important mail is already coming to your new address
You don't have to think about administration immediately after the move
Less stress and more time for other things
The municipality passes on your data to various authorities
Your driver's license and other documents can be adjusted in time
You can apply for a parking permit for your new neighborhood

A client of ours submitted his moving form 3 weeks in advance. He was so happy that all important mail just came to his new home. No hassle with missed bills or letters.

Different times for different moving forms

Timeline for a perfect move:

8 weeks before your move:

Find out how the procedure works at the municipality where you are going to live
Gather all the documents you need
Check whether your ID is still valid

4 weeks before your move:

Report your move to your new municipality
Start reporting your change of address to energy suppliers
Arrange mail forwarding at PostNL

1 week before your move:

Check that all important authorities have been informed
Confirm that your new address is registered correctly
Arrange final matters such as parking permit

Day of your move:

Note the exact moving date for your own administration
Check if important mail is forwarded correctly

After your move:

Please check within 5 days whether everything has been processed correctly
Request new documents with your new address if necessary

What documents do you need? – complete moving form document list

Mandatory documents for every moving form

Dutch identity card or passport For every change of address you need a valid ID. This can be a Dutch identity card, passport or driving license. Please note: the document must be valid at the time you report your move.

Proof of address of your new home You must be able to prove that you are really going to live at the new address. The municipality accepts these documents:

Rental contract (minimum 6 months)
Purchase contract and transfer deed
Extract from the Land Registry
Declaration of landlord or owner

You can find your BSN on your ID. The government uses this number for all communication. Without a BSN, there is no relocation form. With all this information, you ensure that you are registered at your new address in no time. All your information is also automatically passed on to important authorities such as the tax authorities. Even when you move outside the Netherlands. The website of your own municipality has a page where you can find more information about this.

Additional documents per type of moving form

In case of a joint move:

Marriage certificate or proof of registered partnership
Birth certificates of all children
Proof of cohabitation (for example BRP extract)

In case of divorce:

Divorce decree or judgment
Agreements about where children will live
Any disposition of authority

In case of international relocation:

Proof of deregistration from current municipality
Address details abroad
Copy of residence permit (if you have one)

Digital documents for online moving forms

DigiD for electronic verification To report your move online, you need a working DigiD. Check in advance:

Whether your DigiD is valid and activated
Whether you have the correct login details at hand
Whether your phone number is up to date for SMS verification

Uploading digital copies With online moving forms you often upload copies of documents. NB:

Maximum file size (usually 5-10 MB)
Correct formats (PDF JPG PNG)
Good readability of all text
All four corners of the document must be visible

Document checklist per moving form type

Municipality moving form – complete list:

✓ Valid proof of identity (ID card, passport or driver's license) ✓ DigiD (for online submission) ✓ Proof of address (purchase contract or rental agreement) ✓ Copies of documents from other family members ✓ Power of attorney (if someone else does it for you) ✓ Signature on paper forms

Energy supplier address change:

✓ Customer details and contract number ✓ New address details ✓ Meter readings old address ✓ Desired date for switching

A tip: take pictures of all documents with your phone before you start. Then you have everything at hand when you fill out your moving form online.

Mandatory moving forms – what do you need to fill out?

Tax authorities moving form

Automatic transfer usually works The tax authorities will automatically receive a message about your change of address as soon as you pass it on to the municipality. In principle, you do not have to do anything. However, there are situations in which you must contact them yourself:

In case of change of residential address during the tax year
If you want to receive your driver's license at a different address
When moving abroad
If you receive assistance

Consequences for your tax return Your new address will automatically be used for:

Sending tax forms
Important post about your tax return
Any checks or other correspondence
Allowances and benefits

Other mandatory moving forms

Informing your employer You are required to inform your employer about your change of address. This is important for:

Pay slips and other administration
Applying for a driver's license through your employer
Travel allowance calculations
Parking permit for your work

Health insurance change of address

Health insurers will automatically receive a message about your new address. However, you should always check whether:

Your policy has been adjusted correctly
The health insurer is active in your new place of residence
Any additional insurance still applies
Consent for direct debit is still correct

WMO and assistance changes

Do you use WMO facilities or do you receive assistance? Inform these agencies immediately:

WMO organizations for domestic help
Municipality for assistance
Social services for benefits
Healthcare providers and home care

Optional moving forms – for a smooth transition

Utility companies moving form

Switching gas, water and electricity

When you move, you can choose: do you stay with your current energy supplier or do you switch? For a smooth transition:

Stay with current supplier:

Please report your move at least 4-6 weeks in advance
Note meter readings from your old address
Ask for rates at your new address
Arrange any new connections

Changing supplier:

Compare rates for your new address
Please note exchange costs and contract conditions
Make sure that the cancellation and new connection are properly aligned
Inform both suppliers of your exact moving date

A customer of ours forgot to inform his energy supplier. He suddenly received a bill of €300 because the new residents had used his energy. You want to avoid something like that.

Switching Internet and TV

Internet providers often have long delivery times. So plan this well:

Request a new connection 6-8 weeks in advance
Check if your desired provider is available
Arrange a temporary solution if there is an interruption
Check whether your current contract can be transferred

Subscriptions and services moving form

Bank address change Your bank arranges many things automatically, but always check:

New address on bank cards and correspondence
Important items such as credit statements
Any local services at your new address
Parking permit payment options

Arrange mail forwarding PostNL offers various options for forwarding mail:

Free forwarding for 3 months
Paid service for longer periods
Selective forwarding of important mail
Automatic address change for known senders

Subscriptions and Memberships Don't forget these services:

Newspapers and magazines
Gyms and clubs
Online services with delivery
Library and other local services

How do you fill out a moving form correctly?

General tips for filling out moving forms

Preparation prevents problems Before you start filling in your moving form, collect all the documents. Good preparation prevents mistakes and ensures that you submit the form correctly in one go. When you change your details, the municipality will implement them. Therefore, always report your change of address correctly, even if you are moving to another municipality. You can do this from 4 weeks before your move.

Important preparation steps:

Collect all identity documents of all residents
Provide proof of your new address (purchase contract or rental agreement)
Check if your DigiD works for online forms
Note your exact moving date and other relevant dates
Make copies of all documents

Avoiding common mistakes The most common mistakes with moving forms:

Entering the wrong moving date
Incomplete address details new address
Forgotten signature on paper forms
Using old ID
Do not list all residents of the new address

Step-by-step guide moving form

Step 1. Collect documents

For a standard municipal moving form you need at least:

Valid identification of all residents
Proof of new address (rental or purchase contract)
BSN of all persons involved
DigiD for online submission

Step 2: Fill out the form section by section

Online forms usually have a logical sequence:

Personal data:

Full name (as on ID)
Date and place of birth
BSN (Citizen Service Number)
Current nationality

Address details:

Old address (current registration)
New address (where you will live)
Date of moving (day you move)
Type of property (purchase or rental)

Family composition:

Partner/spouse details
Children who move with us
Other residents at the new address
Cohabitation situations

Step 3: Check before shipping

Before you submit your moving form, check these points:

All required fields have been filled in
Data is correct (note date format)
New address is exactly as stated on the purchase contract
All residents are correctly registered
Signature has been placed (for paper form)

Digital vs. paper moving form

Reporting your move online has many advantages:

Instant confirmation of receipt
Faster processing (usually within 2-3 business days)
Automatic checking for common errors
Possibility to submit up to 4 weeks in advance
No need to send copies
Available 24/7

In some situations a paper moving form is more convenient:

Complex family situations with many residents
International relocations abroad
People without DigiD or internet
In case of legal complications (guardianship)

Moving form terms and deadlines

When should you submit your moving form?

The legal 5-day term in detail Within 5 days of your move, you must be registered at your new address. This term is non-negotiable. The day on which you actually start living in your new home is the start date.

Practical interpretation of the 5-day rule:

Day 1: The day of your move (moving date)
Day 2-5: Working days in which you can report your change of address
Weekends and public holidays count, but municipalities are closed on those days
When submitting online, you can also submit during the weekend

Municipalities apply different fine rates:

Municipality category	Fine 6-30 days	Fine 1-3 months	Fine >3 months
Small municipalities	€50-75	€75-125	€125-200
Medium-sized municipalities	€75-100	€125-175	€200-275
Big cities	€100-150	€175-250	€275-325

You can report your move earlier, but be aware that 5 days after your move is really the maximum and you can otherwise get a hefty fine. For more information, the municipality is the designated institution to help you with this.

Optimal timing moving form strategy

4 weeks in advance: the best approach Most municipalities accept moving forms up to 4 weeks in advance. This offers optimal advantages:

Administrative benefits:

The municipality will pass on your new address to various authorities
Automatic transfer to tax authorities and health insurers
Driving license and other documents can be adjusted in time
Important mail will be delivered directly to your new address

Practical benefits:

Less stress during the move
Time to fix any problems
Parking permit can be requested
Utilities can be connected

Why not earlier than 4 weeks? Municipalities usually do not accept moving forms earlier than 4 weeks because:

Plans may still change
Purchase contracts are often signed shortly before transfer
Verification of new address must be current
Administrative systems are designed for this

Cost of moving forms

Free moving forms

Most municipalities do not charge for reporting your move online. This is an extra incentive to go digital. Municipalities sometimes charge a small fee for paper forms. Reporting your move to the municipality does not take much time either. Always check all information on rijksoverheid.nl regarding moves.

Where to find free templates There are many free templates available for other moving forms:

Municipal websites for official forms
MyGovernment.nl for government documents
Our Moving website for practical tools
Energy suppliers for their own forms