Checklist Internal Office Relocation 2025

Internal office relocation checklist

Use our ultimate digital moving checklist
for a smooth move.

1. Planning and coordination

Draw up a detailed moving plan with the desired moving date and deadlines.

Designate a responsible person or team to coordinate the move.

Make an inventory of all office furniture, equipment and supplies that need to be moved.

Clearly label the items and create a floor plan of the new office layout.

Inform all employees of the internal office move and provide clear instructions on what is expected of them.

Communicate the new workspace layout and make sure employees know where to move to.

Coordinate with the IT department to ensure that all computers, phones, and network connections are moved correctly.

Schedule the transfer of printers, copiers, and other office equipment.

Make sure you have enough moving boxes, labels, tape and other packaging materials.

Arrange aids such as hand trucks and moving blankets to make it easier to move heavy or fragile items.

Encourage employees to tidy up their workplaces and throw away or donate unnecessary items.

Minimize the amount of stuff to move to increase efficiency.

Pass on the new departments to relevant contacts, customers and suppliers.

Make sure that all facilities in the new office, such as electricity, internet and security, are properly set up and functioning.

Plan the disassembly, relocation and assembly of office furniture.

Make sure the new office layout meets the needs and wishes of the team.

Set up a detailed schedule for moving day, including who is responsible for what tasks and in what order they should be done.

Make sure you have enough moving and hauling help.

Ensure employees have quick access to essential office amenities such as printers, copiers, coffee makers, etc.

Answer questions and resolve any issues or adjustments that arise after the move.