Archive moving - moving archives safely
Move your archive safely and in an organized manner with a specialized moving company. Confidential documents in good hands.
Why an archive move is specialist work
An archive move seems simple: boxes of paper from A to B. But archives often contain confidential, legally relevant or historically valuable documents. Loss or mixing of files can have serious consequences.
Companies are legally obliged to keep certain documents for a fixed period. Financial administration for seven years, medical files often for fifteen years.
A specialized archive moving company works with a systematic approach. Boxes are labelled, registered and counted before and after transport.
Archive moving - moving archives safely (per move)
Document security during the move
Archive boxes are closed and sealed. The mover records each number. Moving vans are not shared with other loads for confidential documents.
The GDPR applies to archives containing personal data. The mover acts as a processor and must comply with a processing agreement.
After delivery, the archive employee checks whether all boxes are complete and undamaged.
Maintain order
The golden rule: pack by section and set out by section. Each box is labeled with tracking number, contents and destination location.
Use the move as a time to destroy outdated documents - always through a certified destruction company.
A professional archive mover will provide a transfer report upon completion.
Cost overview
| Service | From | To | Unit |
|---|---|---|---|
| Archive moving (small, up to 50 boxes) | €500 | €1500 | total |
| Archive move (medium size, 50-200 boxes) | €1500 | €4000 | total |
| Archive move (large, 200+ boxes) | €4000 | €10000 | total |
| Confidential document destruction | €50 | €200 | per container |
Practical tips
- 1Label each archive box with serial number, contents and destination location.
- 2Enter into a processing agreement with the mover if the archive contains personal data.
- 3Use the move as a time to destroy outdated documents.
- 4Have a transfer report drawn up by the mover.
- 5Immediately check after delivery whether all boxes have arrived.
Frequently asked questions
How will my archive remain organized during the move?
Specialized archive movers use a numbering system and special packaging material so that your archive is arranged in the same way at the new location.
How much does an archive move cost?
Small (up to 50 boxes): 500 to 1,500 euros. Medium: 1,500 to 4,000 euros. Large (200+ boxes): 4,000 to 10,000 euros.
Can I have documents destroyed during the move?
Yes, this is an excellent moment. Make sure it is done through a certified destruction company with a declaration of destruction.
What are the rules for personal data?
The GDPR applies. The mover must sign a processing agreement. Documents must not be accessible to unauthorized persons during transport.
Are there special rules for government institutions?
Yes, the Archives Act sets specific requirements. The municipal archivist must be involved in the move.
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