Plan your business move with a professional moving company. From office relocation to complete business relocation.
A business move is fundamentally different from a private move. Companies not only move furniture, but also servers, archives, machines, and sometimes entire production environments.
Small office moves with five to ten workplaces are the most manageable. The schedule is manageable and it can be done in a weekend. Costs are between 1,500 and 5,000 euros.
Medium-sized office relocations with 10 to 50 workstations require more coordination. IT infrastructure plays a major role and the move is often phased. Costs vary from 5,000 to 15,000 euros.
Large business relocations with a hundred or more workplaces are large-scale projects with a lead time of sometimes months. The costs amount to 30,000 euros or more.
Business relocation - arrange company relocation (per move)
A business move requires a structured approach. Inadequate planning leads to downtime and damaged equipment.
Start the planning process as early as possible. For medium-sized offices, six months is realistic. Start by setting up a project team with representatives from facility management, IT, HR and management.
Take inventory of everything that needs to be moved. Make an accurate list of all furniture, equipment and technical installations. This is the basis for quotations.
Set up a timeline with clear milestones. Communicate with employees in a timely manner. Well-informed people cooperate instead of being obstacles.
IT is the biggest challenge in most modern office relocations. Servers, networking equipment, telephone systems and workstations not only need to be moved, but also reconfigured and tested.
The first step is a complete IT inventory. Document all equipment, serial numbers, cables and configurations before you begin.
Hire an IT specialist for the relocation and redesign of the network. This is not a job for an ordinary mover.
Plan plenty of time for testing after the move. In practice, setting up a network at a new location takes one to two full working days.
Make sure you have a full backup of all critical systems before the move begins.
For most companies, downtime equals loss of turnover. The goal is to be operational again as quickly as possible.
Plan the move at a time of low business activity. A weekend or holiday period is a popular choice. Some companies opt for a phased move.
Establish a fallback procedure. What do you do if the internet connection at the new address does not yet work?
Make sure the new location is completely ready before the move takes place. Electricity, internet, telephone and plumbing must have been tested.
Appoint a move coordinator who will manage the move on the day itself.
| Service | From | To | Unit |
|---|---|---|---|
| Office relocation (small, up to 10 workplaces) | €1500 | €4000 | total |
| Office relocation (medium size, 10-50 workplaces) | €4000 | €12000 | total |
| Office move (large, 50+ workplaces) | €10000 | €30000 | total |
| Move IT infrastructure | €500 | €2000 | per project |
Start planning at least 3 months in advance. Make an inventory, put together a project team and request quotes from specialized commercial movers.
Yes, many moving companies offer weekend moves so that your business experiences minimal disruption.
A small office move takes one to two days. A medium-sized office requires two to five days. Major office moves are phased over several weeks.
Some business moving companies offer a full IT moving service. Others leave installation to your own IT department. Determine in advance who is responsible.
Costs for a business move are in principle deductible as business expenses. Keep track of invoices and consult your accountant.
Starting planning too late, insufficient communication with employees, not taking IT installation deadlines into account, and not checking whether the new location is ready.
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